Get Your First KU Card

When Do You Get Your KU Card?


You must be admitted and registered for the current semester to be eligible for a KU ID Card.


An active employment status must appear in the HR system. This typically takes a couple days after the employee’s new hire information is entered and a record is established.

How Do You Get Your KU Card?

Log into the Web Card Center and complete the steps below to request your KU Card. Detailed instructions for each step are in the accordions below.

1. Set your notification preference.

  1. Log into the Web Card Center.
  2. Select "Notification Preferences" in the menu.
  3. Enter your email address.
  4. Enter your phone number.

2. Upload your current proof of identification.

Acceptable forms of identification:

  • Driver’s License
  • State ID
  • Passport/Passport Card
  • Green Card
  • Tribal Card

NOTE: Expired IDs are not acceptable.

  1. Log into the Web Card Center.
  2. Select "ID Photo" in the menu.
  3. Select "Upload ID" under "Upload Identification" section.
  4. Upload an image of your identification. Acceptable IDs:
    • Driver’s license
    • State ID
    • Passport/passport card
    • Military ID
    • Green Card
    • Tribal Card
  5. Crop the image to an appropriate size so that the entire ID is within the photo, and select "Submit." [view screenshot]

You should now see your ID as current document in the "Submit ID Photo" page. [view screenshot]

3. Submit your photo online.

You will be notified by email once your photo has been approved or denied.


Your picture should be similar to a driver's license or passport picture.

  • Face straight ahead. Your forehead, eyes, nose, mouth, and chin must be visible.
  • Your full head and upper shoulders/chest should be centered in the middle of image.
    • Do not cut off top of head or cut off at throat.
  • Present a pleasant look or smile
  • If you wear prescription glasses, please make sure there is no glare and that your eyes are visible through the lens.
  • No sunglasses or tinted lenses that are too dark.
  • No caps, hats, or headbands should be worn.
  • Head coverings are allowed for religious purposes, but no face-covering veils.

The final photo will be square. See technical specifications below for size and cropping. You can crop your photo before uploading, or crop it in the Web Card Center after uploading.


  • Photo must be JPG  format.
    iOS devices do not typically use JPG format. Follow these steps to convert the image format to JPG:
    • Go to Settings > Camera > Formats
    • Change default file save type to "Most Compatible," which should save as JPG.
    • Earlier versions of iOS can download PNG<-->JPG program to convert the photo.
  • Use either a solid White or KU Blue background.
    • There are apps available for both iOS and Android devices (search for "photo background remover")
  • Picture size.
    • Save Width = 300
    • Save Height = 300
    • View Height = 150
    • Max Upload Pixels = 1,048,576
  1. Log into the Web Card Center.
  2. Select "ID Photo" in the menu.
  3. Select "Upload Photo" under the "Upload New Photo" section.
  4. Navigate to find your photo on your device. (Photo format must be JPG.)
  5. Crop your photo, if needed.
  6. Select "Submit"
  7. Under "Submit this Photo for Approval?" select "Submit." [view screenshot]

4. Processing and printing.

Once your KU Card has been printed, the appropriate fee will be applied to your account.  You will then be notified that your KU Card is ready for pickup.  See our KU Card Pick Up page for more information.

Web Card Center